Accounts Assistant

Job Title:

Accounts Assistant

Department:

Finance

Reports To:

Finance Manager

Location:

Hybrid – 2 days per week in office (Holborn)

 

Job Purpose

The Accounts Assistant supports the day-to-day financial operations of the FromCounsel group of companies, ensuring accurate processing of transactions, maintaining financial records, and assisting with reporting and compliance. This role is key to ensuring the smooth running of the finance function across a group of five UK trading companies, and requires a confident grasp of multi-entity bookkeeping and intercompany transactions.

 

Key Responsibilities

Purchase Ledger

• Process supplier invoices, ensuring accuracy and correct coding across the correct group entity

• Match invoices to purchase orders and delivery notes

• Reconcile supplier statements and resolve discrepancies

• Support Finance Manager in preparation and processing of supplier payment runs

• Maintain strong supplier relationships and respond to queries

Sales Ledger / Credit Control

• Support the Finance Manager and Credit Controller with monitoring debtor balances and follow up actions, as required

Bank & Cash Management

• Perform regular bank reconciliations across all group bank accounts

• Record and allocate receipts and payments

Group & Intercompany

• Maintain accurate financial records across separate Xero files for each group entity including maintaining monthly intercompany reconciliations

• Assist with consolidated reporting at month-end

General Ledger Support

• Assist with posting journals (prepayments, accruals, adjustments)

• Maintain accurate financial records in the accounting system

• Support month-end and year-end close processes

Expenses & Company Cards

• Review, verify, and process employee expense claims

• Ensure compliance with company policies

VAT & Compliance

• Assist in preparing VAT returns and supporting schedules across both group and individual VAT registrations

• Ensure records are maintained in line with HMRC requirements

• Support audits and compliance checks

Reporting & Administration

• Assist in preparing management reports and financial summaries

• Establish and maintain consistent filing structure within Microsoft SharePoint, maintain accurate filing (digital and, where relevant, paper)

• Support ad hoc finance projects and analysis

 

Key Skills & Experience

Essential

• Minimum 3 years’ experience in a similar Accounts Assistant or finance role within a UK SME environment

• Minimum AAT Level 3 (Diploma in Accounting) qualified (or qualified by equivalent experience), with a strong working understanding of double-entry, accruals, prepayments and basic financial statement preparation

• Demonstrable experience of working across multiple entities or in a group structure

• Experience with accounting software (e.g., Xero, ApprovalMax)

• Good working knowledge of Microsoft Excel and Microsoft Office suite

• High level of accuracy and attention to detail

• Strong organisational and time management skills

Desirable

• Experience working within a growth company environment

• Familiarity with VAT processes and HMRC requirements

• Exposure to a legal, professional services or subscription / SaaS business

Personal Attributes

• Proactive and able to work independently

• Strong communication skills, both written and verbal

• Team-oriented with a flexible approach

• Problem-solving mindset

• Keen eye for continuous improvement

• Professional and trustworthy with confidential information

• Confident communicating with senior professionals in a polished and professional manner

• Discretion and good judgement when handling commercially sensitive information across multiple group entities